Provisions for the Delivery of Reagents, Chromatographic Columns, and Other Analytical Supplies
July 18, 2025
TO: All users of the SPECIALIZED ANALYSIS INSTITUTE
FROM: DR. GOY E. NAVAS T.
As part of our commitment to quality assurance, analytical traceability, and in compliance with Good Laboratory Practices (GLP), we inform you that, starting August 1, 2025, provisions will be implemented regarding the receipt of reagents, chromatographic columns, filters, and other analytical supplies within the framework of regulatory quality control analyses conducted at the IEA.
1. **Reagents and Analytical Solutions:** Please ensure that original reagents and solutions are delivered sealed in their original packaging, not repackaged or opened. Labels must be legible, indicating batch number and expiration date, and accompanied by the manufacturer’s certificate of analysis or technical datasheet.
2. **New Chromatographic Columns:** New chromatographic columns must be delivered in their original sealed packaging, with documentation or labels supporting their specifications (e.g., length, internal diameter, stationary phase, particle size, etc.), ensuring traceability and manufacturer quality.
3. **Used Chromatographic Columns:** If a column has been previously used, it must be submitted with a recent verification report, including documented evidence of compliance with the system suitability criteria of the corresponding analytical methodology (e.g., chromatographic resolution, efficiency, symmetry, or other applicable chromatographic parameters) in accordance with pharmacopeial specifications or validated methods.
4. **Critical Filters and Consumables:** Filters (syringe, membrane, or others) and critical consumables must be delivered in their original packaging, with no signs of opening or tampering. Supplies must be within their validity period and accompanied by the relevant documentation, if applicable.
5. **Repackaging and Package Alteration:** Please refrain from delivering repackaged reagents. If it is not possible to deliver the entire contents of a container and only part is required, deliver the sealed original container, and the IEA will transfer the required amount under proper environmental and safety controls. This measure ensures the quality of analyses and reliability of results. Container integrity is a key element of GLP, ensuring the quality and integrity of analytical results.
6. **Storage and Transport Conditions:** Reagents, volumetric solutions, and other supplies must be transported and stored according to the manufacturer’s stipulated conditions (temperature, humidity, light protection, etc.) to preserve stability and functionality until delivery at the IEA. GLP at the IEA requires verification of delivery conditions upon receipt.
7. **Delivery of Chemicals for Chromatographic Parameter Verification:** For verification of chromatographic parameters (resolution, efficiency, symmetry), high-purity chemicals (analytical grade) may be submitted instead of primary or secondary reference chemicals when these are not commercially available.
Proper preservation of these supplies is essential to ensure the quality, safety, and reliability of analysis results at the IEA and is a requirement of Good Laboratory Practices (GLP) and the IEA Quality Management System (QMS). We appreciate your cooperation in this matter.
For more information or inquiries, please contact Customer Service at atencionclientes@up.ac.pa.
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2025: Commemorating the 90th Anniversary of the University of Panama
University City Octavio Méndez Pereira – University Mail
Panama City, Republic of Panama
Tel: 523-6264 / 523-6256
Email: goy.navast@up.ac.pa
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